Bed and Breakfast Booking Software for Irish B&Bs

Bed and breakfast booking software helps owners manage reservations, room availability and guest details. RoomRaccoon combines a property management system, channel manager, website booking engine and integrated payments. Together, these tools connect day-to-day B&B operations with direct and online travel agency bookings.

For an owner-run B&B, booking software brings reservations, guest emails, invoices and payment status into one place. This can reduce repeated data entry when you are also preparing breakfast or welcoming guests. Use it to manage busy bank holiday weekends and quieter periods without maintaining separate booking records.

Automated confirmations, pre-arrival messages and payment links give guests useful information before they travel. Online check-in lets them submit details ahead of arrival. You can still provide a personal welcome, while using the system to keep booking information and special requests accessible.

Compare the reservation calendar, booking engine, channel connections, guest emails, invoicing and payment tools. Check room and user limits, support options and the total subscription cost. Ask which features are included in your chosen plan and which require an upgrade, integration or separate fee.

A PMS manages the operational side of your B&B: reservations, room allocation, guest details and invoices. A booking engine lets guests reserve a room through your website. A channel manager connects availability and rates with booking sites. RoomRaccoon brings these functions together in one platform.

RoomRaccoon supports channel connections including Booking.com, Airbnb and Expedia. Its channel manager exchanges booking, rate and availability information with connected platforms. Before setup, confirm your required channels, plan allowance and room mapping so that each listing matches the correct room type and rate plan.

A channel manager reduces double-booking risk by synchronising availability when reservations change. It does not remove every possible cause of an overbooking. Accurate room mapping, working connections and promptly recording telephone or email bookings are still important, especially when several channels sell the same rooms.

RoomRaccoon’s booking engine can be linked from your website so guests can check availability and reserve directly. It connects those reservations to the PMS and channel manager. You do not need to choose a new website builder simply to offer online direct bookings.

Direct bookings through RoomRaccoon’s booking engine avoid OTA commission. That does not make the overall service free: software subscriptions, payment processing and any separately selected services may still cost money. Compare the total cost per booking when deciding how to balance direct sales and OTA distribution.

You can create rate plans and packages and offer bookable add-ons through the booking engine. Examples might include a picnic basket or late check-out if your property provides them. RaccoonUpsell also supports offers during online check-in; check its availability within your selected subscription.

RoomRaccoon supports payment links for deposits, prepayments and remaining balances, alongside automated payment options. Payment information is connected to reservations for easier tracking. Agree your payment and cancellation conditions before configuring collection rules, and confirm the applicable processing fees.

RaccoonCardMachine supports in-person card payments linked to RoomRaccoon reservations. It provides a separate option alongside online payment collection. Ask for the terminal availability, setup requirements, supported payment methods and fees that apply to your Irish property before including it in your plan.

Online check-in lets guests provide details before arrival and can reduce paperwork at the property. It does not require you to stop welcoming guests personally. It also does not automatically provide physical room access; confirm any door-lock or guest-access integration separately if you need that functionality.

RoomRaccoon supports automated booking confirmations, cancellation messages and check-in emails, with customisable templates. Use them for practical details such as directions, arrival arrangements and breakfast information. Review your templates and timing so guests receive information that matches your property’s actual services.

Occupancy, average daily rate, revenue per available room and booking source reports help you understand demand and distribution. Payment reports help you identify outstanding balances. Compare periods relevant to your business, and check which reporting features are included in the subscription you are considering.

RoomRaccoon supports rate plans and dynamic pricing options with conditions such as date range, occupancy and days before arrival. RaccoonRev adds competitor insights, while RaccoonRev Plus offers AI-supported pricing. Feature availability and rule allowances depend on the plan and upgrades you choose.

A small B&B may benefit when bookings arrive through several channels or manual administration takes too much time. Suitability depends on room count, booking volume, required connections and budget. Test your everyday tasks in a demo and compare the subscription with the work it could realistically save.

RoomRaccoon’s PMS provides housekeeping information, while RaccoonHousekeeping offers additional tools for assigning tasks and tracking cleaning and maintenance. This can help coordinate room preparation between departures and arrivals. Check the difference between the included tools and the upgrade before selecting a subscription.

RoomRaccoon’s integrations hub includes accounting and guest-access categories alongside other connected services. Compatibility depends on the specific application and connection. Confirm your provider, the information exchanged, setup requirements and any subscription or partner fees before relying on an integration.

RoomRaccoon describes payment tokenisation, 3D Secure authentication and configurable user permissions. Ask for the current security and data-processing documentation before signing. For guest information, review what data you collect, who can access it and your retention settings; software features alone do not establish GDPR compliance.

RoomRaccoon lists customisable user permissions in its plans. These help control access to functions such as payments, refunds and financial information. Confirm the available roles and user allowance for your subscription, then assign each member of your team the access needed for their work.

The cost depends on your room count, subscription plan, billing period and selected extras. Use the Irish pricing page to compare the current options, then request a quote that includes setup, any payment processing or terminal charges, integrations and applicable VAT. Avoid comparing the subscription price alone.

Prepare your room types, future reservations, rate plans, channel listings, payment rules and guest message templates. Agree with the onboarding team what data can be transferred and how connections will be tested. Confirm a suitable go-live date and your access to old records before switching.

Ask the demonstrator to enter a telephone booking, change a stay, send a deposit request and show how availability updates across your chosen channels. Check direct bookings, guest messages and reporting too. Use examples from your own B&B, including peak weekends and any seasonal closures.

Compare the full cost with your current administration time, booking errors, payment follow-up and distribution costs. Set realistic goals, then review the results after implementation. Software can support a better workflow, but it does not guarantee more bookings, higher revenue or a particular return on investment.