How can an Irish hotel group compare properties with different room counts and seasonal closures?

Agree one reporting basis across the group

For multi-property hotel reporting in Ireland, create a shared data dictionary before combining property management system (PMS) reports. Record these rules:

• Use stay-date revenue in euros, excluding value-added tax (VAT), with the same reporting cut-off. Keep deposits and payment settlement dates separate from accommodation earned.
• Separate rooms, breakfast, restaurant, events and other revenue. Apply one package-allocation policy; show cancellation income separately in this comparison.
• Build available room nights from daily inventory. For the internal open-day view, exclude documented seasonal closures and approved unavailable rooms. Keep unsold rooms and channel stop-sells in capacity; record maintenance exclusions separately.
• Define channel costs: online travel agency (OTA) commissions, booking fees, payment charges and allocated direct acquisition costs. Match costs to stays, use consistent tax treatment and avoid deducting commission twice from net settlements.

Occupancy equals sold room nights ÷ available room nights × 100; ADR equals room revenue ÷ sold room nights; RevPAR equals room revenue ÷ available room nights. These core ratios follow the CoStar STR Benchmark glossary. The closure-adjusted view below is an internal management calculation, not a claim about external benchmarking rules.

Worked example: Dublin and seasonal Kerry

These two hotels and all figures are hypothetical, not customer results or market rates. The period is 1 January–31 December 2025. Dublin trades throughout the year; Kerry opens for 200 days in its main season. Room counts are fixed, every room is available on open days, and there are no complimentary stays, cancellations or maintenance exclusions. All revenue excludes VAT.

Channel-cost percentages are invented blended assumptions, not OTA tariffs. “After-channel” deducts only the specified acquisition and payment costs; it is not operating profit. Calendar-capacity figures retain closed days and are labelled separately from open-day RevPAR.

Dublin generates more than twice Kerry's room revenue. Kerry earns more per available room while open, even after channel costs: (€512,000 − €76,800) ÷ 4,000 = €108.80. But its calendar-capacity yield is €512,000 ÷ 7,300 = €70.14. Neither absolute revenue nor open-day performance alone describes the full year.

Control seasonality, adjustments and access

Run a second comparison covering only dates when both hotels were open. Match weekdays and flag Easter or local festival effects. Keep the full-year view beside it: dividing by open days cannot remove differences in demand, location or service level.

• Reconcile each hotel's room revenue to finance records and sold nights to the reservation report. Check that room nights across properties sum to the group total.
• Log inventory changes, closure dates and package allocations. Never remove quiet unsold nights to improve occupancy. Treat an entirely closed period as “not applicable” for open-day ratios.
• Give owners and the group finance lead visibility across properties; give each general manager access to their own hotel and approved group summaries. Keep guest-level detail out of this comparison.
• Let property managers propose corrections; require finance approval for mapping, closure and cost-allocation changes. Restrict formula and source edits, retain dated versions, and record who changed what and why.

These are recommended governance rules. Implement them in the PMS and any reporting workbook according to the permissions actually available.

Use RoomRaccoon reports as the starting point

RoomRaccoon's multi-property hotel management software supports authorised access to linked property accounts. Its hotel property management system describes revenue reports covering occupancy, ADR and RevPAR. Account switching alone does not establish that a consolidated, closure-adjusted group report is included.

Request a demonstration using two properties and the calculations above. Confirm export fields, closure treatment, account permissions and subscription scope. Where needed, combine exports in a controlled workbook and add reconciled channel costs manually.

Frequently asked questions